Configuring a Document view

• Use right-click to help configure Document view (optional).

Do the following in the Configure Document View dialog box:

Tip: Each field in Record Edit is listed. Some fields are grouped together, such as under Classifications or Created/Modified. You can configure each separately (Example).

1. Add a new document view (optional).

2. Click the button, and choose the document view to configure.

3. Do any of the following in the left pane:

   • Click any to expand items in (field, group and so on) the hierarchical list.

   • Select () each item that you want to display.

   • Clear () each item that you do not want to display.

     If a check box is cleared, any of its subordinate items are hidden as well.

   • Click an item to select it (to highlight it, such as ). Then, click or to reorder the display of contents from fields.

4. For a highlighted item, do any of the following in the right pane (under Record: <name>):

   • Select or clear the Display if data present check box. The corresponding check box in the left pane is also selected or cleared. (This check box must be selected to enable other features in the right pane.)

   • If the Configure now link is shown, click it to move from a field label or header to the next appropriate field, and display configuration options for it.

   • If a Writing systems pane is shown, select () each specific writing system you want to use to display content from the current field.

     Note: If Default Vernacular or Default Analysis is selected, you cannot select other (additional) writing systems. If you select other writing systems, the “default” check box is cleared to prevent duplicate writing systems. If you select a default writing system, but a list item does not have content in that writing system, the content in the next writing system with content is displayed.

     If you select one writing system for a list reference field, such as Locations Abbreviation or Name, but the abbreviation or name is not available in that writing system, then nothing appears for that selection.

   • • If multiple writing systems are selected, click a writing system name (to highlight it). Then click or to reorder the display of content from the current item, based on writing systems.

   • Select Document view styles.

   • If Surrounding Context is shown, enter words, symbols, punctuation, or spaces as desired in the Before, Between and After boxes. Select different styles this content, if needed. See Also: Surrounding Context.

   • If the Display Writing System Abbreviations check box is shown and is available, select it to display the abbreviation for the writing system(s) used in the entry. Otherwise, clear the check box to not show the writing system(s) abbreviations.

5. Click OK.

Important

• All the selections and styles you make are also applied to Subrecord, if it is selected. You cannot specify different fields, styles and so on separately for subrecords.

Related Topics

Classifications

Configure Document View dialog box